Owner Dashboard

Inquiries

New inquiries from the public form appear here and as an email to maywoodbooking@gmail.com. One click sends the next step — in this dashboard the “send” actions prepare the email/text for you to send; the daily reminder emails go out automatically at 8:00 AM.

Referral requests — Talk to Matt

Requests from the public “Talk to Matt” page (guitar, brass, harp, piano, DJs). Matt recommends 1–3 vetted partners and introduces them by email; the partner books directly. Maywood collects a referral fee — typically 10–15% or a $50–$150 flat fee, agreed in writing with each partner.

Live Chat — website inbox

Messages from the floating “Chat with Matt” widget on the public site land here from any device. Reply by email (the visitor's email is shown when they gave one).

Past Couples — email segments & templates

Templates only. Nothing here sends email automatically. The consultant brief mentions 5,000+ past couples — this dashboard has no such list. Segments below are built only from the bookings already in this dashboard (SAMPLE bookings on first open). Matt must import his real past-couples email list (CSV) before any send — that import, and real sending, are a later step.

Segments (from bookings in this dashboard)

Template (a) — Referral ask

Copy template Export segment list (CSV)

Template (b) — Anniversary shout-out

Copy template

How a send would work (backend, later): pick a segment above → personalise [First Name] / [Couple Names] / [Venue] / [X] from the booking → send from maywoodbooking@gmail.com with an unsubscribe link in every email (required by anti-spam law). Only email past clients and contacts who agreed to hear from Maywood.

Bookings — pipeline

Statuses: Inquiry → Proposal Sent → Contract Sent → Booked (deposit paid) → Completed · Cancelled. Cancelling stops every scheduled reminder for that booking.

Team — the 10 musicians

The ensemble roster, grouped by instrument. Contact details are empty until Matt fills them in — nothing is invented here. Assign musicians to an event from that booking's detail view; their upcoming gigs show up here automatically, with a link back to the booking.

Reminders — what needs chasing

Everything below is computed from the bookings already in this dashboard — deposits and balances owed, upcoming events, missing details, and coordinator briefs. Each reminder is a ready-to-send email draft built from the real booking data.

Two ways reminders go out. The server sends reminders automatically every morning at 8:00 AM. This queue is for anything you want to send yourself — click “Send email” to open your email app with the draft ready, send it, then “Mark sent”. “Mark sent” here and an automatic send can never double-send the same reminder.

Payments — deposit & balance ledger

Every payment Matt receives, in one place. Deposit is 50% of the total fee; balance is due on the event day. Overdue means the event date has passed and the balance is still unpaid, or the deposit is still unpaid after the contract was signed. Totals count non-cancelled bookings only.

Record a payment

Recording a deposit or balance payment here updates the booking's paid status and this ledger. “Mark deposit paid in Stripe” on a booking does the same after Stripe confirms — there is no webhook, so Matt records Stripe payments by hand.

Repertoire manager

Add, edit, or remove songs. Changes update the public repertoire list on the public site (same browser, shared localStorage).

Vendors & coordinators

Free directory at launch. Featured placement is a later, paid tier — ask Matt before charging anyone, and offer featured spots free to top referral partners first.

Reviews

Verified baseline: WeddingWire 4.7★, 14 reviews. Reviews added here are stored for Matt to approve — they do not automatically appear on the public site until Matt approves them.

Settings